AVAILABLE POSITION: Deputy Clerk of CourtHours: Full-Time
Location: St. Croix Tribal Center
Department: St. Croix Tribal Court
Under the supervision of the Chief Judge, the incumbent is responsible for the processing of legal pleadings, take notes while attending court hearings and prepares a written record of all proceedings as minutes on docket forms, recording of court proceedings, distribution of clerical caseloads, implementation of court automation, accounting and public information systems, assist with compilation of financial and statistical reports, and assisting the judges.
The Deputy Clerk is under the direct supervision of the Chief Judge. Receives general supervision and guidance from the Associate Judge.
Duties and Responsibilities:
- Process citations, complaints and supplemental information on cases filed with the court. File and docket all legal pleadings, prepare and distributes all court notices, orders, summons, and other court documents as required records by written/auto recorded court proceedings
- Provides a central source of information on court activities. Searches and complies information and data as requested. Prepares and types monthly court reflecting statistics on cases and judgments’ rendered.
- Receives, screens and makes distribution of incoming mail to Judges for instructions on the type of action to be taken.
- Interacts with other Tribal and Tribal Court programs as necessary.
- Sets up account receivable file for defendants ordered to pay fines that indicate payment fee schedule.
- Prepares cases on appeal with complete Clerk’s Transcript for Appeal purposes.
- Maintain confidential legal documents or information.
- Courtroom duties such as administering oaths, preparation of documents, and updating case file action sheets, and ensuring custody of exhibits. Responsible for evidence received by the court and properly marks as evidence when presented. Prepares release of evidence after court disposition of case.
- Disperses public information and court rules. Answers the telephone, conveys messages, and runs errands.
- Types correspondence, orders and proof reads all. Submits proof read documents to judges, supervisor(s) for review and signatures.
- Take notes while attending court hearings and prepares a written record of all proceedings as minutes on docket forms.
- Preforms all activities involved in the operation of the court, including but not limited to case processing, registry functions, receives fine payments and issues receipts, monthly and yearly reports to BIA and GLIFWC Agencies.
- Provides information to attorneys, litigants, and the public, in accordance with the procedures of court.
- Maintains the filing system assuring all records are secure and retrievable. Maintains an index of all cases filed with the court by name and by case number.
- Plans, assigns, coordinate and review the work of assigned personal. Shows proper procedures, evaluates and distributes equally the caseload.
- Coordinates court calendar with departments by scheduling court hearings and meetings: record on calendar.
- Confidentiality of proceedings, records and documents. Serves as a procedural information resource for court staff, tribal members, and litigants.
- Custodian of funds collected by the Tribal Court Clerk and responsible for the accounting and reporting of the same. Complies financial, statistical reports for the tribal court.
- Sends standard letters in response to routine requests/orders, routes incoming mail and filings. Maintain case files as directed, books as required in the operation of the Court. Assumes all responsibility designated.
- Work as a team member and exemplify a courteous and professional mannerism that brings credit to the St. Croix Tribal Courtroom and must demonstrate an ability to establish and maintain effective working relationships with associates, public officials, and the general public.
- Arrange for Guardian Ad Litems for children of the court.
- Other duties as necessary to meet the court and/or Tribal organizational needs.
- The depth, completeness and thoroughness of knowledge, abilities and skills will vary according to the clerk’s level.
- Knowledge of legal documents, statutes, laws and legal factors pertaining to the court.
- Ability to organize, direct and coordinate the administrative activities of a Court.
- Ability to write routine reports and correspondence and proof read work.
- Dependable and reliable attendance, punctuality, and productivity.
Must have a high school diploma or GED and must have at least two years of office, or legal or court experience.To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the education, experience, knowledge, skill, and ability required.
Applications should submit a resume and complete a Tribal Employment application. Applicants are required to submit a letter of interest which should address how they meet each qualification.
FOR FURTHER INFORMATION CONTACT:
St. Croix Human Services Department
24663 Angeline Ave.
Webster, WI 54893
715-349-2195 ext. 5182